Minutes of Meeting Armstrong Community Development District The regular meeting of the Board of Supervisors of the Armstrong Community Development District was held Thursday, March 14, 2024 at 3:30 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida. Present and constituting a quorum were: Kendrick Taylor Chairman by telephone Cameron Brown Vice Chairman Christine Bowen Supervisor Jorge Vergara Molero Supervisor Jeffrey Deal Supervisor Also present were: Marilee Giles District Manager Katie Buchanan District Counsel by telephone Jay Soriano GMS, Operations Ryan Wilson RMS Terry Glynn GMS by telephone FIRST ORDER OF BUSINESS Roll Call Ms. Giles called the meeting to order at 3:30 p.m. and called the roll. SECOND ORDER OF BUSINESS Public Comment Ms. Larson asked can we have a map of the proposed doggie stations? Mr. Wilson stated we are working on it. THIRD ORDER OF BUSINESS Approval of the Minutes of the February 8, 2024 Meeting On MOTION by Mr. Vergara Molero seconded by Mr. Brown with all in favor the minutes of the February 8, 2024 meeting were approved as presented. DocuSign Envelope ID: 65F6EEC7-D41F-4450-8417-0E43BFD75F5F March 14, 2024 Armstrong CDD 2 FOURTH ORDER OF BUSINESS Consideration of Proposals: A. HVAC Mr. Soriano stated these are the proposals we saw last month. The one we are looking at is McGowan’s Heating and Air Conditioning and that is to put it upstairs and swap out the one that is there with a new unit and the indoor and outdoor unit will match. On MOTION by Mr. Brown seconded by Ms. Bowen with all in favor the proposal from McGowan Heating and Air Conditioning in an amount not to exceed of $10,200 to include the extended warranty was approved. B. Mulch Board approved adding playground mulch to the contract with Tree Amigos starting October 1, 2024. C. Fencing This item deleted from agenda. D. Solar Lighting This item deleted from agenda. E. Dog Waste Stations This item tabled. F. Orange Umbrella Repair Kit This item deleted from agenda. G. Amenity Center Pool Deck Landscaping (re: mulch & new flowers) Staff will discuss adding perennials to the contract with Tree Amigos. FIFTH ORDER OF BUSINESS Board Discussion and Guidance for Preparation of Proposed Fiscal Year 2025 Budget DocuSign Envelope ID: 65F6EEC7-D41F-4450-8417-0E43BFD75F5F March 14, 2024 Armstrong CDD 3 Ms. Giles stated we have the capital reserve study that recommends how much we need to transfer into the capital reserves and that is $53,821. You can change that from year to year, this is what was recommended based on future repairs and replacements. Items discussed for the upcoming budget and/or future budgets: mulch to be added to contract, fish in retention ponds, doggie stations, facility attendant, aerators, condition of pond banks, budget from Memorial Day to Labor Day for facility/pool attendant. SIXTH ORDER OF BUSINESS Staff Reports A. District Counsel There being none, the next item followed. B. District Engineer There being none, the next item followed. C. District Manager – 2024 General Election Ms. Giles stated your 2024 election cycle is coming up for seat 1 and seat 5. The qualifying period is the second week in June. I sent you an email with a link to file your form 1 online, it will no longer be a paper copy. You have until July 1st to do that. If something is not working right for you, just give me a call and we will work through that. At the last meeting we discussed a cost share on the budget. It was anticipated receiving about $20,000 from that cost share and that is with Armstrong Owners Association and is for $1,100 per month for landscape and half the cost of a meter at 3518 Royal Pines. Based on 2022 and 2023 the accountant forecasted the $20,000 and that was appropriate then. We still get the $1,100 per month for landscaping but that meter is at a fraction of the cost now so that is the big difference that Christine has seen. Jay and Ryan and are going to look at the meter, verify the location and exactly what we are cost sharing with that meter. D. Facility Manager 1. Report DocuSign Envelope ID: 65F6EEC7-D41F-4450-8417-0E43BFD75F5F March 14, 2024 Armstrong CDD 4 Mr. Wilson gave an overview of the facility manager’s report, and stated we would like to change fitness equipment maintenance companies. 2. Monthly Quality Inspection Report SEVENTH ORDER OF BUSINESS Supervisor’s Requests and Audience Comments Additional Supervisor’s comments: miscommunication about a resident who accessed the lockbox and accessed the facility, communicate with staff about repairs to be done, need better access system. Additional Audience comments: Notify residents that lighting issues should go to Clay County Electric, HOA is no longer handling special events, security coverage, cleaning of common areas by mailboxes, light sign in the front area, timers for lights at amenity center do not work properly, sell old pool chairs to help with purchase of new chairs, get map of meter locations for irrigation system, paint pickleball lines on tennis court, golf cart community. EIGHTH ORDER OF BUSINESS Financial Reports A. Financial Statements as of February 29, 2024 A copy of the financials was included in the agenda package. B. Check Register On MOTION by Mr. Deal seconded by Ms. Bowen with all in favor the check register was approved. NINTH ORDER OF BUSINESS Next Scheduled Meeting – April 11, 2024 at 3:30 p.m. at the Plantation Oaks Amenity Center Ms. Giles stated the next meeting is scheduled for April 11, 2024 at 3:30 p.m. On MOTION by Mr. Vergara Molero seconded by Mr. Deal with all in favor the meeting adjourned at 5:00 p.m. DocuSign Envelope ID: 65F6EEC7-D41F-4450-8417-0E43BFD75F5F March 14, 2024 Armstrong CDD 5 Secretary/Assistant Secretary Chairperson/Vice Chairperson DocuSign Envelope ID: 65F6EEC7-D41F-4450-8417-0E43BFD75F5F