Minutes of Meeting Armstrong Community Development District The regular meeting of the Board of Supervisors of the Armstrong Community Development District was held Thursday, October 12, 2023 at 3:30 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida. Present and constituting a quorum were: Kendrick Taylor Chairman Cameron Brown Vice Chairman Christine Bowen Supervisor Jorge Vergara Molero Supervisor by telephone Jeffrey Deal Supervisor Also present were: Marilee Giles District Manager Katie Buchanan District Counsel by telephone Jay Soriano GMS, Operations Ryan Wilson RMS FIRST ORDER OF BUSINESS Roll Call Ms. Giles called the meeting to order at 3:30 p.m. and called the roll. SECOND ORDER OF BUSINESS Public Comment There being none, the next item followed. THIRD ORDER OF BUSINESS Organizational Matters A. Appointment of New Supervisor to Fill Unexpired Term of Office 11/2024 On MOTION by Mr. Taylor seconded by Mr. Brown with all in favor Jeff Deal was appointed to fill the vacancy with a term expiring November 2024. B. Oath of Office for Newly Appointed Supervisor DocuSign Envelope ID: 7BA5A269-6DFB-4A3D-8058-49AB0E706B8E August 10, 2023 Armstrong CDD 2 Ms. Giles being a notary public of the State of Florida administered the oath of office to Mr. Deal. Ms. Giles reviewed the sunshine law, public records law, and outlined the documents contained in the new supervisor package, being Chapter 190, F.S. and ethics for public officials. C. Election of Officer, Resolution 2024-01 On MOTION by Ms. Bowen seconded by Mr. Taylor with all in favor Resolution 2024-01 was approved reflecting the following: Kendrick Taylor chair, Cameron Brown vice chair, Marilee Giles secretary and treasurer, Daniel Laughlin, James Oliver Darrin Mossing assistant secretaries and assistant treasurers, Christine Bowen, Jorge Vergara Molero and Jeffrey Deal assistant secretaries. FOURTH ORDER OF BUSINESS Approval of the Minutes of the September 14, 2023 Meeting On MOTION by Mr. Taylor seconded by Mr. Brown with all in favor the minutes of the September 14, 2023 meeting were approved as presented. FIFTH ORDER OF BUSINESS Discussion of Amenity Policy Updates Ms. Bowen reviewed the proposed changes to the amenity policies and after discussion of the amount of rental fees and deposit, type of deposit, number of hours for rentals, and capped it at 4 hour rentals at $100 and deposit of $250; guest policies, waivers, ages, hours of amenity operation, no smoking at amenity, hours at gym, minimum age at gym and staff will bring back the changes and further discuss the ages at the gym. SIXTH ORDER OF BUSINESS Consideration of Requisition Regarding Series 2019A Construction Account (Requisition 106) Ms. Giles stated I worked with one of the supervisors and Greenpointe, there was a concern about some dirt and sand and asphalt rubble in the gutters. Ryan and I road those specific four streets and the roundabout and gave Greenpointe an update. In the meantime, Greenpointe asked for the name of a streetsweeper and coincidently the county is going to be doing street sweeping DocuSign Envelope ID: 7BA5A269-6DFB-4A3D-8058-49AB0E706B8E August 10, 2023 Armstrong CDD 3 out here and Jay put Greenpointe that point of contact together and Greenpointe has asked for a proposal to street sweep the whole community and specifically the board had asked for those four streets. On MOTION by Mr. Brown seconded by Ms. Bowen with all in favor requisition 106 from the Series 2019A construction account was approved. SEVENTH ORDER OF BUSINESS Consideration of Proposals A. Lake Maintenance Proposals On MOTION by Mr. Taylor seconded by Ms. Bowen with all in favor staff was authorized to send a termination letter to Sitex Aquatics and to work with Chairman Taylor to negotiate a better price with Lake Doctors and if successful to enter into a contract for fiscal year 2024 services. B. Air Conditioning Repair Quote Mr. Soriano stated we had this air conditioner unit repaired last month and they warned us that the condenser was going, and it did go out. Mr. Vergara Molero left the telephone conference during this item. On MOTION by Mr. Taylor seconded by Ms. Bowen with four in favor staff was authorized to proceed with the air conditioning repair in an amount not to exceed $2,750. C. Pool Tile Repair Quote On MOTION by Mr. Taylor seconded by Ms. Bowen with four in favor staff was authorized to solicit more proposals and to select the best option for an amount not to exceed $1,850. EIGHTH ORDER OF BUSINESS Staff Reports A. District Counsel There being none, the next item followed. DocuSign Envelope ID: 7BA5A269-6DFB-4A3D-8058-49AB0E706B8E August 10, 2023 Armstrong CDD 4 B. District Engineer There being none, the next item followed. C. District Manager There being none, the next item followed. D. Facility Manager 1. Report Mr. Soriano stated the community sign price came in under the proposed amount and the split is $1,363 each with the location to be to the left of the amenity center entrance. 2. Monthly Quality Inspection Report NINTH ORDER OF BUSINESS Supervisor’s Requests and Audience Comments Additional supervisor comments: Sent email to the county on speeding, increased traffic patrols in the last month, assignment of supervisor responsibilities, need of lighted crosswalk. Additional audience comments: Light poles no longer in use should be removed. TENTH ORDER OF BUSINESS Financial Reports A. Financial Statements as of September 30, 2023 A copy of the financials was included in the agenda package. B. Check Register On MOTION by Ms. Bowen seconded by Mr. Taylor with all in favor the check register was approved. ELEVENTH ORDER OF BUSINESS Next Scheduled Meeting – November 9, 2023 at 3:30 p.m. at the Plantation Oaks Amenity Center DocuSign Envelope ID: 7BA5A269-6DFB-4A3D-8058-49AB0E706B8E August 10, 2023 Armstrong CDD 5 Ms. Giles stated the next meeting is scheduled for November 9, 2023 at 3:30 p.m. in the same location. On MOTION by Ms. Bowen seconded by Mr. Taylor with all in favor the meeting adjourned at 5:23 p.m. Secretary/Assistant Secretary Chairperson/Vice Chairperson DocuSign Envelope ID: 7BA5A269-6DFB-4A3D-8058-49AB0E706B8E