Minutes of Meeting

Armstrong Community Development District

The  regular  meeting  of  the  Board  of  Supervisors  of  the  Armstrong  Community

Development District was held Wednesday, February 7, 2018 at 3:30 p.m. at the Eagle Landing

Sales Center, 3973 Eagle Landing Parkway, Orange Park, Florida

Present and constituting a quorum were:

Roger Arrowsmith	Chairman

Marilyn Ayers	Vice Chairperson

Mike Taylor	Supervisor

Grady Miars	Supervisor (by telephone)

Also present were:

James Perry	District Manger

Katie Buchanan	District Counsel (by telephone)

Keith Hadden	District Engineer

Dean Vincent	Armstrong Ventures

Greg Kem	Greenpointe

Liam O'Riley	Greenpointe

FIRST ORDER OF BUSINESS	Roll Call

Mr. Perry called the meeting to order at 3:30 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Public Comment

There being none, the next item followed.

THIRD ORDER OF BUSINESS	Approval  of the Minutes of the January 3,

2018 Meeting

On MOTION by Mr. Taylor seconded by Ms. Ayers with all in favor the minutes of the January 3, 2018 meeting were approved as presented.

FOURTH ORDER OF BUSINESS	Consideration  of  Quit  Claim  Deed  with

Orange Park Construction Company, Inc.

February 7, 2018	Armstrong CDD

Mr. Vincent stated one of the conditions in the Interlocal agreement was deeding the

Tynes Boulevard right of way and easement area to the CDD and that was done.  The final plats

came about and created residue pieces and it was determined that a quit claim process was the

easiest way to clean that up.

On MOTION by Ms. Ayers seconded by Mr. Arrowsmith with all in favor a grant of easement to Orange Park Construction Company, Inc. for Lots I and 2 of the Westbank Plat was approved.

FIFTH ORDER OF BUSINESS	Greyhawk Construction Matters

Mr. Hadden stated I have from Jr. Davis construction draw request no. 3 in the amount of

$345,751.13.  I have signed off on this and I will submit this for payment

On MOTION by Mr. Taylor seconded by Mr. Arrowsmith with all in favor Jr. Davis' draw no. 3 in the amount of $345,751,13 was approved and staff authorized to process a requisition out of the 2017 Bonds.

SIXTH ORDER OF BUSINESS	Staff Reports

A.	District Counsel

There being none, the next item followed.

B.	· District Engineer-Consideration of Requisition No. 3 and No. 4

Mr. Hadden stated we had submitted requisitions 3 and 4 from Hadden Engineering and

there was one item that could not be paid out of the proceeds so we pulled that out and the

original requisition no. 3 went away and instead of having two that are about the same amount

you have only no. 3 for $29,068.53 and there is not a no. 4.

Mr. Taylor stated- I would like-to table this to allow me to reconcile and-upon that review

and approval I would like the board to issue payment before the next meeting.

Mr. Hadden stated I send everything to Mr. Vincent and if he is okay with it he sends it

on to Jim.  I was sending stuff to you and you said send it directly to Jim.  I would like to go

back to that process so this doesn't occur again.

Mr. Taylor stated that is fine.

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February

7,

2018

Armstrong

COD

On MOTION by Ms. Ayers in favor requisition No. 3 for of $29,068.53 was approved Supervisor Taylor.

seconded by Mr. Arrowsmith with all Hadden Engineering up to the amount subject to final review and approval by

Mr.	Hadden  stated	you  should  have  in  your  package  a  letter  on  Armstrong  CDD	
letterhead,	I wrote the letter.  You may or may not know Clay County Utility does not approve	
any line larger than a 12" pipe.  We are running dual 16", one for reuse and one for potable water	
all  the  way through  the  project.   CCUA has asked  me  to  get that permitted with DEP.	I	
submitted to DEP and since the lines are right now in CDD owned right of way because it is	not	
county right of way yet DEP  sent me	an email and asked me to  get authorization from the	
Armstrong CDD to locate the two 16's	in the right of way, which you own per my plans, which	
they have approved.				
Mr.	Taylor asked will the permit be issued in the district's name?		
Mr. Hadden stated the permit will be issued in CCUA's name.  I will write it up again, I	
can't find the document I had.  DEP is asking for the CDDs authorization and permission to have	
V allencourt construct these two pipes in land that the CDD owns.		
Mr. Vincent stated it is just a paper trail.  The easement is in place and they wouldn't be	
dealing with this unless there was a diameter issue.		
Ms. Buchanan stated that is fine.			
Mr.	Hadden stated I	will write something up and send it to Katie, Jim, Dean and the	
board and if anybody has any objection let me know.		
Mr. Vincent stated the 16" pipe along Tynes Boulevard is going to go north to an o:ffsite	
location through an easement that we are going to provide too.  This permit is just associated	
with the contracts we already let for the 16" pipes.  DEP is wanting the CDD to acknowledge	
that they _are in agreement--that Clay Utility can install a  16" line at the location within that	
easement because they would not need that if it was a 1 O" pipe.  We can send them copies of the	
executed contract and that should demonstrate the fact that we are in agreement with it because	
we executed the contract for	it			
Ms. Buchanan stated	that's fine.	Who is going to draft the authorization?		

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February 7, 2018	Armstrong CDD

Mr. Hadden stated I will, I have a form from DEP that they like. I will draft that and send it out for everybody's review and blessing and when it is appropriate you can put it on Armstrong letterhead and they don't care who signs it.

Mr. Perry stated as district engineer it is in accordance with your plans already so sign it as district engineer.

C.	District Manager

There being none, the next item followed.

D.	Tynes Boulevard Project Administrator

Mr. Vincent stated I received change order no. 1 on Tynes Boulevard Way, which was totally expected having to deal with the signal modification, it is an item we had already budgeted. I received it yesterday so we are still processing it and getting feedback from the
county and others and I will bring that next month.

The change order is not only a monetary amount for the signalization at the intersection at Oakleaf but it is also an extension of time on IA, basically hurricane related because the notice to proceed was issued three days before the storm hit and they came to me and said we really need a little time. I will pass out drafts of the revised schedule but essentially all this does is have completion of Tynes Boulevard Way, which is to the roundabout having final completion

of August 31, instead of July 31.  It also shows no change in the schedule for 1B.

SEVENTH ORDER OF BUSINESS	Supervisor's	Requests	and	Audience

Comments

Mr. Taylor stated Liam O'Riley just joined Greenpointe and I would like to have him

have some authority to act on behalf of Greenpointe in reference to Armstrong District, being able to call people for information. I think you suggested he could be a project admin.

Ms. Buchanan stated right, it would be something similar- t-o-what Dean is doing for Tynes Boulevard, a similar agreement. The only open item is the amount that you want to pay him. Do you have that information?

Mr. Taylor stated I do not at this time; I will get back with you on that.

Ms. Buchanan stated this is something that you pay for out of bond proceeds so ultimately it will come out of the project cost.

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February 7, 2018	Armstrong COD

Mr. Taylor stated at this point it would be zero compensation.

On MOTION by Mr. Arrowsmith seconded by Ms. Ayers with all in favor staff was authorized to prepare a project administration agreement with Greenpointe using the same framework as the East/West Partners agreement.

EIGHTH ORDER OF BUSINESS	Financial  Statements  as  of  December  31,
2017

Mr. Perry stated the financial statements are included in your agenda package and they

are the balance sheet as of December 31,. 2017, combined balance sheet with the general fund,

debt service funds and capital projects.  I had a discussion with Supervisor Taylor before the

meeting and in regard to the reserve for capital projects under capital projects we are going to

break out under the liability sections how much is available from the bond funds and for Tynes

Boulevard to give clarification.  Keep in mind under page 4 we do have the capital projects for

Tynes but the amounts that are applicable there along with page 5 for the A and B Bonds, the

2017 Series combined.  It will break it out a little bit more on the balance sheet.

NINTH ORDER OF BUSINESS	Consideration  of  Funding  Request  No.  18
(General Fund)

On MOTION by Mr. Taylor seconded by Ms. Ayers with all in favor funding request no. 18 from the general fund in the amount of $5,543.62 was approved

TENTH ORDER OF BUSINESS	Consideration of Funding Request No. 13 &

No. 14 (Construction Fund)

On MOTION by Ms. Ayers seconded by Mr. Taylor with all in favor funding requests 13 in the amount of $163,604.96 and- 14 in the amount of $170,277.66 from the construction fund were approved.

ELEVENTH ORDER OF BUSINESS	Next  Scheduled  Meeting -  03/7/18  at  3:30

p.m. at the Eagle Landing Sales Center

Mr. Perry stated our next scheduled meeting is March 7, 2018 at 3:30 p.m.

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February 7, 2018	Armstrong CDD

On MOTION by Ms. Ayers seconded by Mr. Arrowsmith with all in favor the meeting adjourned at 3 :54 p.m.

Chairperson/Vice Chairperson

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